Tech Tool of the Week: OmniFocus

If you are like me, you fight the threshold of just how much you can remember to do before caving and getting a day planner. If you already are one of those people who write every thing down on to do lists, all of us schedule jugglers tip our hats off to you. Whichever kind of planner you are, this daily task management app will keep you on track in this crazy hectic world we live in.

As an agent you are always on the go and are juggling multiple responsibilities. You may have many clients at once, with lots of different tasks you need to do for each. There are a lot of digital planners out there, so how does this one help you as a real estate agent? For starters, it lets you break your big projects into smaller, more manageable steps. It also gives you the ability to organize all of your tasks by different contexts, such as closing dates instead of calendar dates. Many say that this is the best productivity tool out there so lets take a look at what it offers.

Organization

OmniFocus puts an extra step into the organization process and goes beyond your 1-D to-do list. First, you can start out with simply creating tasks. Second, you have the option to subcategorize those tasks into smaller ones. For example, you have an open house, you are able to create that task and add all of the tasks you have to do to get the house ready into subcategories and add timelines to those. Next you are able to throw the tasks into larger groups. This can help you separate work tasks from personal tasks and other things you may need to get done.

Not ready to tackle projects just yet, but want to keep them in the back of your mind? You can create tasks and defer them until a later specific time. You can also create context to tasks and subtasks that remind you of the items you need to complete each task. For example, if a task is to send out database email for a listing you are promoting, you can make sure you have your database up to date first. There are plenty of other ways to organize all of your tasks in more in-depth ways, go take a look.

Features

One of the useful features that OmniFocus offers is the location awareness features. You can customize it so that if you have groceries on your to-do list it will alert you to pick them up when you pass a grocery store.  It also syncs with your phone or computer to show up on your notification center. So, even when you are not thinking about what you have to do, it will be there to remind you.

It is also connected with Siri, so you can tell her to add the task and she will do it for you automatically. What a gem! It also allows you to share tasks with others, spotlight projects, integrate with your calendar, and many more features.

Have you fallen in love with these time management features? If not no worries you can try it free for 14 days. If you do chose to buy it, it is $39.99. This is a good chunk of money, but isn’t it worth is if it can help you improve on the way you handle your daily and future tasks.

 

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